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GCEP Research Symposium 2013

Poster Instructions
For GCEP Graduate Students, Postdocs and Alumni only (alumni = students and postdocs who recently worked on a GCEP effort that is now completed)

Key Dates and Times

  • August 31: New this year! A Stanford Bookstore gift card will be given to each lead poster presenter who registers at under the "Current or Former GCEP-Funded Student/Postdoc" category and submits his/her preliminary poster information online by August 31. One gift card per lead presenter who meets this deadline will be provided at the symposium check-in desk.

  • September 20 (extended deadline): Deadline for lead presenters to return to registration site and provide final poster titles and author names. This final information must be provided by September 20 in order for the entries to be considered in the GCEP symposium poster competition and listed in the conference handout.

  • October 4: By this date, all lead presenters will be notified as to whether they will be presenting their posters on Tuesday, October 8, during Session A (3:30 – 5:00 pm) or Session B (4:30 – 6:00 pm).

  • Tuesday, October 8 (first day of the symposium): Poster Sessions at Frances C. Arrillaga Alumni Center
    • 10:00 am: All posters need to be up at Arrillaga Alumni Center
    • 3:30 – 5:00 pm: Session A – Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges
    • 4:30 – 6:00 pm: Session B – Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges
    • 7:00 pm: All posters need to stay up on their board until this time.

      (Times may be slightly adjusted.)

  • October 14: Deadline to submit web-friendly PDF version of poster for GCEP site. Stanford Box upload information will be provided to you.


We encourage each research team to present several posters highlighting the technical details of its project. During past meetings, attendees from the GCEP Sponsor companies were very impressed by the discussions they had with the graduate students and post-docs hosting their posters.

As with the presentations, please prepare your posters to communicate to an audience that will consist of many faculty and students from Stanford, technical experts from each of the Sponsor companies, and outside energy professionals.

If you have results that you are considering to patent, please review data to be made public at this meeting to ensure that they will not be included in future patent applications.

Lead poster presenters should register at under the "Current or Former GCEP-Funded Student/Postdoc" category and submit the following preliminary poster information online as soon as possible:

  • Research Category that best describes poster
  • Poster Title
  • Complete List of Authors Names (including the Lead Presenter, GCEP PI and other authors)
  • Lead Presenter's Name
  • Lead Presenter's email
  • Lead Presenter's cell phone
  • GCEP PI associated with this work

Poster Competition

GCEP will have a "best poster" competition that will be judged by a panel of outside independent reviewers, Stanford technical staff, and GCEP Sponsor technical representatives on Tuesday, October 8. The winners will be announced and awards will be presented at the conference on Wednesday, October 9.

Criteria for Poster Judging:

  • Results - Strong, impressive results based on innovative science and having the potential for impact in the energy field (50%)
  • Poster Content - Design, organization, readability of poster by providing a clear description of objectives, approach, methods and results. (30%)
  • Oral Presentation - Ability to clearly explain and interact well with judges and others (20%)

Poster Requirements

The GCEP logo must be displayed on all posters. The GCEP logo (and usage guide) and the Stanford seal are available for download at the link at the top of this page. We will provide one 8' width x 4' height board and pushpins for each poster.

Stand by your poster: During the poster session on Tuesday, October 8, the lead presenter for each poster will be assigned to either Session A (3:30 – 5:00 pm) or Session B (4:30 – 6:00 pm) to stand by his/her poster to answer questions from symposium attendees and judges. A map showing where the posters should be set up will be provided in the poster handout you will receive at the conference.



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