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GCEP Research Symposium 2012 printer friendly format

Poster Instructions and Upload
For GCEP Graduate Students, Postdocs and Alumni only (alumni = students and postdocs who worked on a GCEP effort that is now completed)

Key Dates and Times

  • August 15: Deadline for GCEP students and postdocs to register at under the "Current or Former GCEP-Funded Student/Postdoc" category for the symposium AND receive GCEP business cards. Please submit your preliminary poster information while registering.

  • September 14: Deadline for submission of final poster titles and author names for competition and printed program.

  • Wednesday, Oct. 10: Poster Sessions at Frances C. Arrillaga Alumni Center
    • 9:30 am: All posters need to be up at Arrillaga Alumni Center
    • 3:30 - 5:00 pm: Session A - Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges
    • 4:30 - 6:00 pm: Session B - Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges
    • 6:30 pm: All posters need to stay up on their board until this time.

      (Times may be slightly adjusted.)

  • Wednesday, Oct. 17: Deadline for web-friendly PDF version of poster upload to GCEP website. Upload here or send to Clare Swan at


We encourage each research team to present several posters highlighting the technical details of its project. During past meetings, attendees from the GCEP Sponsor companies were very impressed by the discussions they had with the graduate students and post-docs hosting their posters.

As with the presentations, please prepare your posters to communicate to an audience that will consist of many faculty and students from Stanford, technical experts from each of the Sponsor companies, and outside energy professionals.

If you have results that you are considering to patent, please review data to be made public at this meeting to ensure that they will not be included in future patent applications.

Poster authors should register at under the "Current or Former GCEP-Funded Student/Postdoc" category and submit the following preliminary poster information online as soon as possible:

  • Research Category that best describes poster
  • Poster Title
  • Complete List of Authors Names (including the Lead Presenter, GCEP PI and other authors)
  • Lead Presenter Name
  • Lead Presenter's email
  • GCEP PI associated with this work.

Poster Competition

GCEP will have a "best poster" competition that will be judged by a panel of outside independent reviewers, Stanford technical staff, and GCEP Sponsor technical representatives on Wednesday, Oct. 10. The winners will be announced and awards will be presented at the conference on Thursday, Oct. 11.

Criteria for Poster Judging:

  • Results - Strong, impressive results based on innovative science and having the potential for impact in the energy field (50%)
  • Poster Content - Design, organization, readability of poster by providing a clear description of objectives, approach, methods and results. (30%)
  • Oral Presentation - Ability to clearly explain and interact well with judges and others (20%)

Poster Requirements

The GCEP logo must be displayed on all posters. The GCEP logo (and usage guide) and the Stanford seal are available for download at the link at the top of this page. We will provide one 8' width x 4' height board and pushpins for each poster.

Final poster information must be updated by September 14 in order for the entries to be considered in the poster competition and listed in the symposium handout.

Stand by your poster: During the poster session on Wednesday, Oct. 10, the lead presenter for each poster will be assigned to either Session A (3:30 - 5:00 pm) or Session B (4:30 - 6:00 pm) to stand by his/her poster to answer questions from symposium attendees and judges. A map showing where the posters should be set up will be provided in the registration materials you will receive at the conference. Session assignments will be determined closer to the symposium.

GCEP would like to post a PDF version of your poster immediately after the symposium. If you would like to edit your poster for the web, please also upload a version of your poster that is suitable for publication on our site. Please upload your posters as PowerPoint or PDF files onto the symposium website using the "Poster Upload" link or e-mail them to Clare Swan at by the deadline of Wednesday, October 17.

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Restricted Use of Materials from GCEP Site: User may download materials from GCEP site only for User's own personal, non-commercial use. User may not otherwise copy, reproduce, retransmit, distribute, publish, commercially exploit or otherwise transfer any material without obtaining prior GCEP or author approval.